Bid Manager Pro— the simple solution to managing bids

Bid Manager Pro

Manage bids from invite to award.

Bid Manager Pro doesn’t change how your company creates quotes — it simply coordinates and streamlines the process.

Bid Manager Pro provides the platform your team needs to determine which bid invitations to accept, manage the bids your company accepts, track the bids your company issues, organize employees, and manage jobs.

This simple to use, affordable solution (~$100 per month) helps reduce estimating costs, improve your company’s bid success rate, and eliminate some management errors.

Start your 30 day free trial Book a Demo
$1,400 / year
Bid Manager Pro— the simple solution to managing data

Bid Manager Pro

Storage Upgrade

Remote teams, national projects, and proper project management all rely on secure, shared access to company data. Many companies now use Google Drive, Dropbox, or similar platforms — but Bid Manager Pro takes it further.

Our system securely connects your company’s cloud data, allowing employees to access and share project documents through protected links — no uploading or downloading required.

With optional Amazon-guarded cloud storage, Bid Manager Pro offers a fast, secure, and synchronized way to manage drawings, specifications, and project files — saving time and preventing file conflicts.

Start your 30 day free trial Book a Demo
$360 / year
Bid Manager Pro— the simple solution to project management

Bid Manager Pro

Project Management

Remote teams, national projects, and proper project management all rely on secure, shared access to company data. Many companies now use Google Drive, Dropbox, or similar platforms — but Bid Manager Pro takes it further.

Our system securely connects your company’s cloud data, allowing employees to access and share project documents through protected links — no uploading or downloading required.

With optional Amazon-guarded cloud storage, Bid Manager Pro offers a fast, secure, and synchronized way to manage drawings, specifications, and project files — saving time and preventing file conflicts.

Start your 30 day free trial Book a Demo
$1,200 / year

A 30-day free trial plus a 90-day, no-questions-asked refund guarantee makes getting started simple and risk-free

Why choose Bid Manager Pro?

Thanks to platforms like Building Connected and Procore, General Contractors now receive 10 or more free quotes from every trade on a every job they bid. That kind of competition makes it tough to win work with more than a 20% OH&P margin.

Your companies estimating resources are a direct drain from the profits portion of each job your company completes.

Bid Manager Pro manages your companies bid process by eliminating conflict, targeting bids that offer the best opportunity, and tracking bids issued to customers. Our platform will reduce your companies estimating cost and put your company on the winning side of more bids.

Best value for your dollar

Bid Manager Pro delivers the most affordable bid management software at just $1,200.00 per year, with unlimited users. No hidden fees or additional charges.
Our subscription costs less than any competitor and provides unmatched value for contractors and subcontractors looking to streamline bidding and maximize profitability.
Our platform also offers many project management features as we continue to develop the website into a comprehensive project management platform, complementing our bid features.

Bid Manager Pro is the only program available that offers document integration, storage and management

Today companies have employees working from a variety of locations, Bid Manager Pro offers your company the ability to purchase secure data storage that includes the Bid Manager Pro data system.y competitor and provides unmatched value for contractors and subcontractors looking to streamline bidding and maximize profitability.
The Bid Manager Pro data system places synchronized data folders on all registered employees desk tops, sharing your companies secured, stored data among your company team.y competitor and provides unmatched value for contractors and subcontractors looking to streamline bidding and maximize profitability.
The Bid Manager Pro data system will make sure all registered employees are working with current synchronized data without uploading or downloading files

Private & efficient

Securely hosted on Amazon Web Services, Bid Manager Pro keeps your company data protected while making it easy to share synchronized data with your team, your customers and your vendors.
Daily backups ensure your information is safe, and instantly accessible — empowering your company to work faster and smarter.Only registered company employees can see your company's data.

Built for Subcontractors

Designed for subcontractors in any industry, Bid Manager Pro provides unlimited employee accounts, plus free updates and upgrades.
Your fee is locked for 3 consecutive years — guaranteed. After that, pricing is limited to one increase every 3 years, capped at just 15%. No hidden costs, no surprises — only predictable growth.
Bid Manager Pro is owned & operated by a subcontractor with over 45 years experience in the construction industry, the program was developed to coordinate bid & project management through one simple to use inexpensive platform.Eliminate confusion and streamline your companies operating process with Bid Manager Pro.

Everything your team needs

Bid Management

Use previous company bid data to evaluate bid invitations, accepting invitations based on data driven decisions, then coordinate/streamline the proposal process
  • Issue prescripted bid invitation reply emails, to some bid invitations, requesting critical project information that will help your companies decision on accepting the bid invitation.
  • Coordinate accepted bids on a synchronized company calendar and registered employee dashboards.
  • Identify priority bids and monitor submission status.
  • Issue automated or on-demand email follow-ups.
  • Instantly issue a single bid addressed to all bidders or issue individual bids to specific customers
  • Secured, synchronized project document storage folders are opened and shared with the appropriate employees for every project entered into Bid Manager Pro (bid & job)
  • Simple statistics help you decide which bid invitations provide the best opportunities for your company.

Customer Management

Use the data from previous bids to show what customers are actually customers and what customers are just soliciting bids to show their desired vendors
  • The Bid Manager Pro bid by customer log has the ability to identify bids that resulted in a contract, providing an instant picture of a customers dedication to your company.
  • Share your bid by customer log with your customer showing them their dedication to your company

Comprehensive Contacts Module

Manage employee, customer, and vendor contact information in one centralized location, synchronized across registered employees for consistent, up-to-date access
  • Manage employee information (all registered employees have a data folder where you can store employee data).
  • Manage customers by individual employee contact information
  • Manage vendors by individual employee contact information with the ability to associate company sales representatives with the Bid Manager Pro RFQ system
  • All contacts will be synchronized among all registered employees.
  • All contacts are searchable in a variety of ways

Document Management

Securely store & share company data with registered employees either through the Bid Manager Pro data system or through links to your company storage folders

  • Each account includes standard storage capacity for essential company data and website transactions.
  • Storage for drawings, specifications, photos, or videos is available as an optional add-on to your subscription through the Bid Manager Pro data system (our rates are comparable with Google, Dropbox, etc.)
  • Project, employee, and vendor folders keep your information organized and synchronized and shared among your company employees

Interactive Calendar

The Bid Manager Pro interactive synchronized calendar provides your company the ability to schedule everything from a bid to a project completion date with a variety of viewing options
  • Schedule project bid due dates
  • Schedule bid walk through dates
  • Schedule project job completion dates
  • Schedule employee daily labor assignments
  • Download employee labor information for payroll or job costing
  • Schedule employee vacation time
  • Schedule employee tasks
  • Scheduled job meeting dates
  • Schedule any event desired
  • Connect any registered employee with any scheduled event
  • All scheduled events show up on the appropriate registered employee dashboard
  • View calendar by day, week, or month—and filter by bids due, job completion dates, scheduled employee labor, and scheduled tasks.

Employee Dashboards

Interactive, synchronized dashboards give each employee a clear view of their assigned tasks, scheduled events, and key dates, while role-based access ensures users see only the information relevant to them.
  • Each employee receives an interactive, synchronized dashboard.
  • Limit employee access to the information they need; managers have three levels of access.
  • Track events and tasks; monitor job completion dates and bid due dates.

Request for Quote (RFQ)

The key to a successful project starts with buying the materials you need at the best possible price.
  • The only way to obtain your best material quotes is to solicit quotes froma minimum of (3) suppliers for each item you need to purchase.
  • The Bid Manager Pro RFQ systems allows your company team to instantlysolicit quotes from preferred vendors for everything you need to buy.
  • Instantly reissue RFQ's to vendors that do not respond.

Bid Manager Pro Highlights

A simple, secure bid management platform for subcontractors with integrated document and project management.
  • Manage bids due, bids submitted, jobs and employees
  • No data collection for resale; your information stays with your team.
  • Simple to use; does not require extensive data entry or training.
  • In addition to being the best available bid management program Bid Manager Pro is also developing comprehensive project management features included in your annual subscription.
  • Built for small and mid-size subcontractors with 100 or so employees, remote teams, branches, and national job locations.
  • The industry’s most affordable bid management program — offering more features with fewer restrictions. Annual billing eliminates monthly invoices, unlimited users keep costs predictable, and long-term price limits lock in your rate for years to come.
  • Bid Manager Pro is the only bid website available that incorporates document management into our platform, sharing secured, synchronized company data is critical to successful operations management.
Annual subscription $1400 / year

Schedule a Remote Demo

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Frequently asked

Who is Bid Manager Pro for?

Built for subcontractors—from small crews to multi-branch teams—who want one synchronized workspace for bids, schedules, contacts, documents, events, and tasks. Works for on-site and remote staff.

Is there a trial or guarantee?

Yes—A 30-day free trial plus a 90-day, no-questions-asked refund.

Where is our data stored? Is it safe?

Securely hosted on Amazon Web Services (AWS) with daily backups.

Does it require heavy data entry?

No. The workflow is simple and streamlined to reduce busywork.

Is there a limit on files or contacts?

Your account includes storage for up to 75 GB of data. Once that limit is reached, you can either purchase additional storage or allow Bid Manager Pro to replace older files with new data.

Contact and file management remain unlimited within the available storage capacity.

How much does it cost?

$1400 per year. Updates and upgrades are included. Your price is locked for 3 years.

How many users can we add?

Unlimited employees are included at no extra charge.

Do you share or sell our information?

No. Your company’s data is private and used only by your team.

Can our team work from different locations?

Yes. It supports remote employees, multiple branches, and national job locations.

What’s included for scheduling?

An interactive calendar with day/week/month views for bid due dates, job completion dates, tasks, and reminders.

Can we cancel?

You can cancel future renewals anytime. The 180-day refund applies during your first six months.

Do you help us get started?

Yes—setup help is included. You can also book a live walk-through.

Is data storage included?

Your account includes storage for essential company data. It does not include capacity for large files such as project drawings, specifications, photos, or videos. Additional file storage is available as a paid add-on to your annual subscription.

Are updates/upgrades included in our annual subscription?

Yes. All updates and program upgrades are included in your annual subscription—no extra fees.

Are there any hidden costs or additional fees?

No. There are no hidden costs or additional program fees. Optional data storage is the only add-on and is not required to use the program.

Is there a limit on employees?

No. There is no limit on the number of employees a company can register. All registered employees must use a company email account.

$600 / year
180-day refund
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